Changing doctors can be a sensitive process, whether you’re switching healthcare providers for personal reasons, your doctor is moving to another practice, or your medical office is closing. A well-written letter helps communicate your request clearly and respectfully.
In this guide, you’ll find sample letters for various situations including requesting a change of doctor, notifying about a doctor moving practice, and letters related to changing your primary care physician. These examples can be adapted easily to your own needs.
Sample Letter Requesting Change of Doctor
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Healthcare Provider’s Name]
[Medical Office or Clinic Name]
[Address]
Subject: Request to Change Doctor
Dear [Clinic Administrator/Office Manager],
I am writing to formally request a change of doctor within your facility. I have been under the care of Dr. [Name], but I believe that a different provider may be better suited to my healthcare needs and preferences.
This decision is based on personal comfort and communication style rather than dissatisfaction. I value the quality of care provided by your practice and wish to continue my treatment under another doctor.
Please let me know the necessary steps to transfer my medical records and schedule future appointments with a new physician. I appreciate your understanding and assistance in making this transition smooth.
Sincerely,
[Your Full Name]
[Your Contact Number]
Sample Letter Doctor Moving Practice
I recently learned that Dr. [Name] will be moving their practice to a new location. I would like to continue receiving care from Dr. [Name] and request assistance in updating my patient records to reflect the new practice details.
Please let me know the process to authorize the transfer of my medical files. I appreciate the care I have received and look forward to continuing my treatment under Dr. [Name] at their new location.
Sample Letter Closing Medical Practice Template
I was recently informed that the medical practice of Dr. [Name] will be closing. I want to thank the entire team for their care and professionalism over the years.
Please assist me by providing my complete medical records so that I may transfer them to a new healthcare provider. Kindly confirm how I can collect or receive these documents. I truly appreciate your support during this transition and wish everyone continued success.
Letter to Doctor Leaving Practice
I understand that Dr. [Name] will be leaving the current medical practice. I wanted to express my gratitude for their dedication and compassionate care.
I would appreciate guidance on how my ongoing treatments and prescriptions will be managed after their departure. Please provide details about the new doctor who will be taking over my care, and the process for transferring my records if necessary.
Thank you for keeping patients informed and ensuring continuity of care.
Letter to Change Primary Care Physician
I am requesting to change my primary care physician from Dr. [Current Name] to Dr. [New Name] at your facility. This change is due to personal preference and the need for a physician whose approach aligns more closely with my health goals.
Please update my patient records accordingly and confirm the effective date of this change. I appreciate your assistance and look forward to continued quality care under the new physician.
Tips for Writing a Letter to Request Change of Doctor
Be Polite and Professional
Always maintain a calm and respectful tone. Changing doctors is a common process, and expressing your request courteously ensures a smoother transition without tension.
Clearly State the Purpose
Start your letter by clearly mentioning your intent to change your doctor or primary care physician. Avoid vague explanations and stay focused on what you are requesting.
Keep Explanations Brief
While it’s acceptable to share general reasons, you don’t need to go into detail. Phrases like personal preference, communication comfort, or relocation are sufficient.
Request Next Steps
Always ask how to proceed with transferring medical records or scheduling with a new provider. This shows initiative and helps speed up the process.
Show Appreciation
Ending your letter with gratitude toward the medical staff or your doctor leaves a positive impression and helps maintain professionalism.
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