Adding or authorizing a new signatory to a bank account is an important process for both personal and business banking. A well-drafted letter helps ensure smooth processing and serves as official documentation for the request.
Whether you’re adding a new authorized person, issuing a signature authorization letter, or providing a sample bank signature authorization format, clarity and correctness are essential. Below are sample letters that you can easily adapt for your specific purpose.
Sample Letter to Add Signatory to Bank Account
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
The Branch Manager
[Bank Name]
[Branch Name]
[Branch Address]
Subject: Request to Add Signatory to Bank Account
Dear Sir/Madam,
I am writing to request the addition of an authorized signatory to our bank account number [account number] maintained with your branch. We wish to include [Name of New Signatory], holding the position of [Designation], as an additional authorized signatory for operating the account.
Kindly find enclosed the required documents, including the board resolution and identification proof of the new signatory, for your verification and records. We request you to update the account mandate accordingly and confirm once the change has been processed.
Please let us know if any further documentation or formalities are required. We appreciate your assistance in updating our account records.
Sincerely,
[Your Full Name]
[Your Designation, if applicable]
[Your Contact Number]
Signature Authorization Letter for Bank
We hereby authorize [Name of Authorized Person] to act as a signatory on behalf of [Company/Organization Name] for bank account number [account number] held with your branch. This authorization allows the individual to sign cheques, deposit or withdraw funds, and perform all necessary banking transactions as per the company’s policies.
All relevant identity documents and a copy of the board resolution authorizing this action are attached for your review. Please update your records to reflect this authorization and confirm upon completion.
Sample Letter Bank Signature Authorization
This is to confirm that [Name of Authorized Signatory] is authorized to sign and execute all banking transactions for account number [account number] with immediate effect. The authority includes signing cheques, drafts, and other financial documents related to the account.
Kindly update your records to include the new signature specimen as attached. Should you require further verification or supporting documentation, please contact our office at [phone number or email].
Thank you for your cooperation in this matter.
Tips for Writing a Bank Signatory Authorization Letter
Use a Clear and Formal Format
Bank correspondence should always be professional. Use a clear heading and provide complete account details, such as account name, number, and branch.
Mention the Purpose Early
Clearly state that the purpose of your letter is to add, change, or authorize a new signatory. This ensures the bank officer can quickly process your request without confusion.
Attach Supporting Documents
Include copies of relevant documents such as identification proofs, company authorization, or board resolutions. Mention these attachments in the body of the letter to show completeness.
Keep the Tone Professional
Even if the request is routine, maintain a polite and respectful tone throughout. Avoid unnecessary elaboration or informal expressions.
Confirm Acknowledgment
Conclude by requesting confirmation once the authorization has been updated in the bank’s records. This ensures your request is properly implemented.
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